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Adobe FrameMaker: More on Reference Pages

by Barb Binder

In a previous post, Adobe FrameMaker: What are Reference Pages?, I talked a bit about the most basic reference page, called Reference. In a new default document, when you chose View > Reference Pages, you land on a page that looks like the one below, and you learned about the purpose of the top two frames. So what about the second two frames? And the entire rest of the page, which is currently empty?

Adobe FrameMaker: Default Reference Page Rules

The second two frames are used to place a repeating graphic element (in this case a single or double ruling line) either above a paragraph, below a paragraph, or both.

Before we try, you need to remember one thing from last week: The labels above each frame are strictly there for your convenience, they don’t do anything except call out the names of the frames. What matters is the name of the frame underneath the label. To see a frame’s name, click on the edge to select it and look at the middle of the status bar at the bottom of the page.

So, open a document with a subheading format and let’s give this a try. Place your cursor in your top level subheading and open the Paragraph Designer (Ctrl+M). Navigate to the Advanced tab. (Editors Note: the screen shot below shows the Numbering Tab selected on the top row of the Paragraph Designer. Please pick the button to the right of the one in the red square!) At the bottom of the dialog box, click the Frame Above Pgf or Below Pgf drop-down menus and you will see that there’s a list of frames from the first reference page. Select one and then click Update All to place a ruling above or below all your subheads:
Adobe FrameMaker: Advanced Properties

But what if you’d rather use a different graphic above or below your subheads? A nice Hawaiian flower perhaps? Here’s how:

  1. Choose View > Reference Pages
  2. Choose Graphics > Tools to show the Graphics toolbar
  3. Use the Place a Graphic Frame tool to draw a frame on the page, under the other ones. Name it Flower:
    Adobe FrameMaker: Draw a Graphic Frame
  4. Use the Draw a Text Line tool to add the optional label above the frame. Again, name it Flower.
    Adobe FrameMaker: Add a text label
  5. Use the Select Object tool to select the frame and import an image into the frame:
    Adobe FrameMaker: Import an image into the graphic frame
  6. Choose View > Body Pages
  7. You should still be within your subheading and the Paragraph Designer > Advanced Properties should still be on your screen… click the Frame Above Pgf drop-down menu, choose Flower and then click Update All.
    Adobe FrameMaker: Advanced Properties
  8. Now there should be a flower over each of your subheads.Adobe FrameMaker: Flower repeats above each of the Heading1s

Now, what about the rest of that page? You could use it to add additional graphics you’d like to reference on the Body Pages or you could draw a text frame and leave notes for your co-workers about the job
Adobe FrameMaker: Use the Reference Pages to leave job notes for co-workers

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6 thoughts on “Adobe FrameMaker: More on Reference Pages

  1. How do i create a graphic in a reference page that:
    * contains alternate text
    * allows the placement of text to wrap around the graphic

    These are note/tips/warnings that display in margin and used repeatedly throughout the document.

      1. You add a graphic to a reference page by drawing a graphic frame on the reference page, and importing the graphic into the frame.
      2. To add text wrap to a graphic frame, select the graphic frame and use Graphics > Runaround Properties.
      3. To add Alt text to an anchored frame, select the anchored frame and use Insert > Anchored Frame > Object Attributes. Note that you cannot set Runaround properties for an anchored frame.
  2. Amazing. I just created a Head 1 with a flame graphic and have enough knowledge of reference pages to make me dangerous.