Adobe FrameMaker: Creating a Simple Glossary for a Book
FrameMaker is a master at generating lists. You can quickly create a chronologic list of headings with page numbers (AKA a table of contents), or a chronologic list of TableTitles (AKA a list of tables) or an alphabetized list like an index. A glossary list is just an alphabetized index of terms with their accompanying definitions, and is a terrific asset to any technical manual that uses terms that your audience may not know when they open your manual for the first time.
Here’s how to create a simply glossary for the back of your book with terms and their definitions:
- Select a term that you would like to add to your glossary. In this example, I am selecting the word “Hue”.
- Choose Special > Marker. The selected word will appear automatically in the Marker panel.
- Change the marker type to Glossary (on the top row). Then add a colon and the definition after the term. (The colon serves to separate the term from its definition.) Click the New Marker button.
- Repeat this process for all of the terms you would like to add to your glossary.
- When you are ready to generate the glossary, select the last file in your book window. Choose Add > Index of > Markers.
- Use the left-pointing arrow to move Glossary from the Don’t Include list on the right to the Include Markers of Type list on the left. Click Add.
- FrameMaker generates the glossary. From this point on, treat this file like any other generated index.
- You can add the title to the top of the page—but don’t forget to name the title with a paragraph tag that doesn’t end with the suffix for the generated file (in this case, IOM) or it will disappear when you update your book.
- Use the Paragraph Designer to format the title, GroupTitlesIOM, Level1IOM and Level2IOM paragraphs.
- Use the Reference Pages to control the presentation, including resizing those pesky page numbers after you update your book.