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Adobe InDesign: Automatically Restart Numbered Lists

by Barb Binder, Adobe Certified Instructor on InDesign

I saw a question on the InDesign forum recently on restarting numbered lists. The most common technique to get a second or subsequent list to start over at 1 is to either:

  1. Right click > Restart Numbering over the first entry of each and every list, or
    InDesign CC: Restart Numbered Lists at 1
  2. Set up two paragraph tags for each list—one with the Mode set to Starting at 1 and the other with the Mode set to Continue from Previous Number.

Either way, you have to remember to reset the first item of every list, which got me thinking. In FrameMaker we can use another paragraph that consistently appears between lists to reset the counter in the background. Why doesn’t InDesign have that particular feature yet? Before putting it on the Adobe Feature Request page, I thought I’d better make sure.

Here’s what I discovered: if you have a paragraph that always appears between lists (maybe a body paragraph, or a heading) you can use that paragraph to reset the counter in the background—just like FrameMaker—so that each numbered list begins at 1.

For example, take a look at the page below—there are two candidates to restart the page numbering: the head or the body paragraphs. Both appear above each list. Before making a decision, look over the entire document to see which of these always appears between lists. If they both do, either one will work to reset the numbering in the background. In the instructions below, I chose Body.

Adobe InDesign: Restart list at 1

Here’s how:

  1. Set up two paragraph tags: one for the numbered lists and one to reset the counter for each new list. I’m calling mine Body and NumberedList.
  2. Edit Bullets and Numbering Settings for Body:
    1. List Type: Numbers
    2. List [Name]: List 1
    3. Level: 1
    4. Remove the contents of the Number text field
    5. Mode: Start at 1
      InDesign CCss_022
  3. Edit Bullets and Numbering Settings for NumberedList:
    1. List Type: Numbers
    2. List [Name]: List 1
    3. Level: 2
    4. Number: ^#^t
    5. Mode: Continue from Previous
    6. Enable Restart Numbers at This Level After: Any Previous Level
      InDesign: Restart Numbering at 1

This works because both paragraph styles are part of same named list (List1) but they reflect two different levels (1 and 2). Body doesn’t show a number because the Number text box is empty. NumberedList is told to restart numbers at this level after any previous level (Body).

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5 thoughts on “Adobe InDesign: Automatically Restart Numbered Lists

  1. I found that you can also set the level above to 0 — then you don’t have to make the normal number level into a 2nd level numbered list; it will start at 1. InDesign CS6.

    Thanks for the tip!! 🙂 Great solution. I do a lot of cookbooks. Life saver!

  2. It works fine when the previous level is a numbered list, but when it is a bullet, marked always with a grayed-out “Level 1”, it fails. I have bullet lists, level 1, with a); 1.; XX) sub levels and when I set them to “Restart Numbers at this Level After: 1”, restart fails. Instead going back to a), it continues from the previous level 2 letter.
    * lorem ipsum (Level 1)
    a) lorem lorem (Level 2)
    * more lorem (Level 1)
    b) should be a) again! (Level 2)

    1. Hi Nemo:

      You can define a numbered list to restart the levels, but as you have discovered, this does not work with a bullet list.