Adobe FrameMaker: Removing a Character Tag
From a recent Rocky Mountain Training Advanced Adobe FrameMaker 11 student:
Hi, Barb. Hey, your class was super helpful to me; I am making great progress toward my 10/31 deadline! I have a question that I haven’t been able to find an answer to myself. Is it possible to search for a character tag through an entire document and remove it?
Here is my scenario: I only use one character tag for this project, which applies shading to a given string of text. We use this to show what has changed from one release of the guide to the next. So, when I start my new release, I want to eliminate all of those tags as my first step. Do you know of an easy way to do that?
I found that Esc + o c p will remove a character tag from a selected string, but it also removes all override formatting as well. Because I use bold, italic, etc. as character overrides, I don’t want to just select all the text and do that. I’m hoping for a way to target and eliminate that one character tag specifically.
That’s a great question that doesn’t have a easy answer. The problem is that when you remove a character or paragraph tag from a catalog, it remains on the text.
I think your best bet will be to use Edit > Find > Character Tag > [your character tag name here], and then click on Find to navigate to the first instance. Change to > Character Format. Press SH F8 to set the dialog box to As Is, and then uncheck Background Color. As you move through your document, you will be able to quickly remove the background color, but the tag name will still be lurking in your files. For that reason, I might call it 2012 Highlight this year, and 2013 Highlight next year, so that you don’t accidentally reactivate the highlights on last year’s changes.
That said, while I like the design you have selected, this is going to be an ongoing headache for you. Change Bars are specifically meant to do this, and are easy to use. For more information on how to use change bars in Adobe FrameMaker, see https://rockymountaintraining.com/?p=2343.
Thank you, Barb. I wish I could use change bars, but we already have thousands of people in the company trained to expect highlighting. In addition, the change indicator must appear in my RoboHelp output as well as in the PDF, so I think I’m stuck with highlighting.
I really like your suggestion of coming up with a differently named tag for each year. That will make it much easier to use the process you outline to find them and to make sure that I’m only highlighting what I want in case I miss anything.