Adobe FrameMaker: Track Text Edits (Part III in the Editing Series)
By Barb Binder
The next topic in our FrameMaker Editing series is on Track Text Edits. (Previous articles in the series are on Change Bars and Compare Documents.) Adobe introduced Track Text Edits in version 8. This is a familiar tool to many Word users, and is a terrific way to allow an author to accept/reject the changes suggested by her editor.
Let’s say that Samantha creates a FrameMaker document and e-mails it to Jennie for editing. Jennie can open up the document in FrameMaker, enable Track Text Edits and then proceed to edit the document (adding, deleting and replacing existing text).
When Jennie returns the FrameMaker file to Samantha, Samantha can see what changes Jennie has made, and can choose to accept or reject her changes, both on an individual basis or throughout the entire document.
Here’s how it works:
- Let’s say you are the editor and need to mark up a FrameMaker document. Start by opening the file in FrameMaker version 8 or later.
- Show the Track Text Edits toolbar. (While the command location and the presentation of the tools vary slightly in versions 8, 9 & 10, the functionality is very much the same. The exception is the addition of two new options for in FrameMaker 10 users. They are documented at the end of this article.)
- In FrameMaker 10: View > Toolbars > Track Text Edits:
- In FrameMaker 9: View > Toolbars > Track Text Edits:
- In FrameMaker 8: View > Track Text Edits:
- The first one gives the FrameMaker user a final preview: all red/green indicators are hidden, and the document shows all of the suggested edits.
- The second previews the original document: all red/green indicators are hidden, and the original document is shown without any of the suggested edits.
- The third button turns off the preview mode: all the red/green indicators are restored and all the suggested edits are visible.
New in FrameMaker 10: Two new features have been added to the Track Text Edits commands in FrameMaker 10: the ability to filter edits by name and the ability to set the scope for tracking edits. These commands are accessible via Special > Track Text Edits or as buttons on the toolbar.
- Scope: You can set the scope for tracking edits for the current book, DITAMAP, or document. (When you open a book or DITAMAP, the scope is set to Book or MAP by default.)
- Filter: To filter the edits by author or reviewer name, select Special > Track Text Edits > Show Reviewer Name> [user name]. This allows you to navigate through the all the edits made by the specified reviewer, and to globally accept or reject all of their edits.
This is a terrific online workflow when everyone has access to (and knows how to use) FrameMaker. What do you do when the author uses FrameMaker, but the editor doesn’t? No worries. There’s a solution for this workflow as well. All the editor needs is a copy of Adobe Reader, version 9 or later. For details on how to implement this workflow, see Adobe FrameMaker: Import PDF Comments (Part IV in the Editing Series).